> ## Documentation Index
> Fetch the complete documentation index at: https://docs.penbox.io/llms.txt
> Use this file to discover all available pages before exploring further.

# Make a form available

> The different ways to send a Penbox form to your contacts and collect their responses.

Once you have created a form, you will want to send it out to collect responses from your contacts.

You have several options for sending a form:

* Directly from **Brio**
* From the **Penbox extension on Outlook**
* In bulk via a **Campaign** in Penbox
* Individually from **Penbox**
* Via a **generic link** on your website or in an email signature

This guide covers the last two options in detail.

***

## Send a form individually from Penbox

<Steps>
  <Step title="Open your workspace">
    Go to your Penbox workspace.
  </Step>

  <Step title="Create a new form">
    Click the **+** next to **Forms**.

    <Frame>
      <img src="https://mintcdn.com/penbox/4g0DFtTIifEFgBRm/images/Screenshot-2026-06-04-at-15.23.22.png?fit=max&auto=format&n=4g0DFtTIifEFgBRm&q=85&s=b4f0f39af443fb5e28193bc3024ab291" alt="Screenshot 2026 06 04 At 15 23 22" title="Screenshot 2026 06 04 At 15 23 22" className="mx-auto" style={{ width:"59%" }} width="542" height="572" data-path="images/Screenshot-2026-06-04-at-15.23.22.png" />
    </Frame>
  </Step>

  <Step title="Choose your form">
    Select the form you want to send.
  </Step>

  <Step title="Define the contact">
    Set the person you want to send the form to:

    * **Existing contact:** search by email address to check if the contact is already known in Penbox.
    * **New contact:** fill in their first name, last name, email address, and phone number.
  </Step>

  <Step title="Send">
    Click **Send**.

    <Frame>
      <img src="https://mintcdn.com/penbox/4g0DFtTIifEFgBRm/images/Screenshot-2026-06-04-at-15.24.54.png?fit=max&auto=format&n=4g0DFtTIifEFgBRm&q=85&s=35aed4eb8a0a12847d05e7e7faa2b9d6" alt="Screenshot 2026 06 04 At 15 24 54" title="Screenshot 2026 06 04 At 15 24 54" className="mx-auto" style={{ width:"54%" }} width="812" height="1338" data-path="images/Screenshot-2026-06-04-at-15.24.54.png" />
    </Frame>
  </Step>
</Steps>

Your contact will shortly receive an invitation to complete the form.

***

## Share a form via a generic link

You can make a form available via a generic link to embed on your website or add to an email signature.

<Steps>
  <Step title="Open your workspace">
    Go to your Penbox workspace.
  </Step>

  <Step title="Go to your form template">
    Click **Templates** → **Forms**, then select the form you want to share.
  </Step>

  <Step title="Check default options">
    Click **Default options** and make sure that any mandatory options have a default value. If they don't, set them and click **Save**.
  </Step>

  <Step title="Copy the generic link">
    Go back to your form's home page and click **Copy link** in the **"Generic link to embed on your website"** banner.

    <Frame>
      <img src="https://mintcdn.com/penbox/4g0DFtTIifEFgBRm/images/Screenshot-2026-06-04-at-15.25.54.png?fit=max&auto=format&n=4g0DFtTIifEFgBRm&q=85&s=db4607a0d44bf26365bbbe2f9b3f6ade" alt="Screenshot 2026 06 04 At 15 25 54" title="Screenshot 2026 06 04 At 15 25 54" className="mx-auto" style={{ width:"92%" }} width="2042" height="1120" data-path="images/Screenshot-2026-06-04-at-15.25.54.png" />
    </Frame>
  </Step>
</Steps>

You now have a generic link that leads directly to your form.

***

## What's next?

<CardGroup cols={2}>
  <Card title="Build your first form" icon="hammer" href="/guides/build-first-form">
    Create a form template in Penbox from scratch.
  </Card>

  <Card title="Form Notifications" icon="bell" href="/forms/notifications">
    Configure the invitation and reminder emails your contacts receive.
  </Card>
</CardGroup>
